10 tips for shipping machinery overseas

1. Know your machine

Gathering relevant and accurate information about your machinery is the first step to take before initiating the shipping process. The dimensions and weight of the cargo will play a crucial role in determining the most suitable loading, transportation, and unloading methods. Any special handling requirements or fragile components must also be noted, as extra protection may be needed during transit.

2. Plan ahead

Thorough planning is paramount in heavy machinery shipping. You must consider such factors as clearances, weight restrictions, delivery times, and any specific requirements of your destination country. Research the best available routes and allow ample time for customs clearance, particularly if your machinery is needed for a time-bound project since unforeseen delays can occur.

3. Choose the right shipping method

There are a few different ocean shipping methods you can choose from: RoRo (Roll-on/Roll-off), LoLo (Lift-on/Lift-off), and container shipping, depending on the size of your cargo. RoRo shipping is often considered the most efficient and cost-effective method for heavy machinery.

This method minimizes handling, which reduces the risk of damage during loading and unloading. RoRo vessels are also specially designed to accommodate oversized cargo, with higher entryways and weight capacity than standard vessels.

4. Secure permits and documentation

Various permits and documentation must be provided when shipping machinery. This may include Bill of Lading, customs declaration, commercial documents, and any other, country-specific requirements applicable to you. Make sure to prepare them well in advance to avoid costly delays or penalties.

5. Select a reliable carrier

Choose a carrier with extensive knowledge in heavy machinery shipping. Höegh Autoliners hold decades of experience and a proven track record in handing oversized and heavy cargo. We utilize a wide range of specialized equipment to help us transport machinery as safely and efficiently as possible. We also have a large global network of routes, successfully making over 3000 port calls every year.

6. Prepare your load

Your machinery must be prepared to a certain standard prior to shipping to prevent damage or safety hazards. The cargo acceptance requirements may differ for each ocean freight logistics company, so always consult your chosen carrier for guidance.

Generally, however, the machinery must be cleaned thoroughly, and all fluids drained to an acceptable level. There should be no loose parts or personal items inside. The machinery should also have adequate lashing points, so it can be secured properly with designated straps and blocking during transport.

7. Document everything

The owner is responsible for maintaining detailed records of their shipment. These may include photographs of the machinery before loading, comprehensive reports of its condition, and anything else useful to prove any damages. Moreover, adequate insurance coverage for the full value of the machinery is essential in international freight transport.

8. Track your shipment

A well-established carrier will allow you to track your cargo during transportation. You can use this service to monitor the progress of your shipment, estimating its arrival time more accurately. These regular updates will provide you with peace of mind, knowing the location of your machinery and the progress of the shipment at all times.

9. Be flexible

Even with the best of preparations, unforeseen issues may arise, such as delays due to harsh weather conditions. Maintaining flexibility in your timeline, if possible, will help you deal with unexpected situations more effectively. It’s always a good idea to have a contingency plan in place, with a clear outline of how worst-case circumstances could be mitigated.

10. Conduct a thorough inspection upon arrival

As your machinery arrives at its final destination, it is advisable to conduct a thorough inspection. Check for any damages or issues that were not present prior to shipping. The photos and reports you have collected before loading will come in handy here. If you do notice any problems, report them to the carrier and your insurance provider immediately.

Conclusion

Shipping machinery overseas is an inherently complex and time-consuming process. However, following these tips will help you improve your chances of a smooth and stress-free experience.

If you have any questions about shipping heavy machinery, please get in touch with our professional logistics team.